Inhalt

Project Evaluation: 10 Essential Questions Every Manager Must Ask

Project evaluation is the systematic assessment of a project’s structures, processes and outcomes. By turning data into insight, organisations can reduce risk, boost innovation and maximise ROI.


Why an Evaluation Questionnaire Is Indispensable

A well-structured evaluation questionnaire gathers stakeholder feedback, links it to key performance indicators (KPIs) and reveals improvement opportunities—an essential building block of professional project management in line with the PMI PMBOK® Guide.


10 Evaluation Questions You Should Be Asking

  1. Was the original project goal achieved?
    Compare planned versus actual KPIs for scope, schedule and budget; visualise any variances in dashboards.
  2. If not, what prevented goal attainment?
    Analyse resource constraints, communication gaps and market changes—then prioritise corrective action.
  3. What problems arose and how were they resolved?
    Document critical incidents, decision paths and lessons learned to avoid repeat issues.
  4. What worked particularly well?
    Capture success factors (e.g. agile sprints, daily stand-ups) as best practices for future projects.
  5. Which resources or capabilities were missing?
    Identify skill gaps and tool deficits; plan targeted up-skilling or investments.
  6. Which new methods were piloted—and with what result?
    Evaluate approaches like rapid prototyping or AI-driven road-mapping for effectiveness and ROI.
  7. What should change at the planning stage of similar projects?
    Refine goal setting, stakeholder analysis, risk registers and milestone planning.
  8. Which process adjustments are advisable during execution?
    Improve communication workflows, change control and quality gates.
  9. How can the project’s insights enhance other business processes?
    Apply findings to upgrade SOPs, OKRs and portfolio governance.
  10. What are the three most important learnings?
    Summarise key takeaways concisely—perfect for knowledge bases and team retrospectives.

Practical Tips for High-Impact Project Evaluation


Additional Resources & Templates


Conclusion

A well-designed project evaluation questionnaire doesn’t just provide answers— it lights the path to higher performance in future projects. The questions and resources above offer a data-driven foundation for evaluations that deliver real value to management and stakeholders alike.

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Autor:

Christian Wagner
Founder RiskPlayWin | Owner & Founder of the digital marketing agency morethandigital.com

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